This will conclude my “Getting Organized” series. It has been helpful for me and I hope it has for you too. I have been implementing the things I have written about and have noticed that I have less stress in my life!
My first post was Emptying your Brain. The way I explained it in that post is helpful, especially for the first time. However, do I do that every week? If not, what is an alternative?
The answer is the Covey Quadrant.
So with these 4 boxes, you have an Urgent and Non-Urgent. You also have Important and Not Important.
Anything on the left is urgent. If it is in the first box (top left), it is both urgent and important. If it is top right, it is not urgent but important.
So I use this every week to clear my head and write everything down. Once my head is clear and everything is written down on paper using these quadrants (I may choose to double check with my Roles
), it is now time to assign tasks.
As I said before, I use a program called, “Pocket Informant” on my phone. I can add calendar events and tasks to my day(s) and keep them very organized. Both calendar events and tasks sync with my Google Account.
So what I do is look at my Urgent/Important quadrant (top left) and start assigning tasks or events to my calendar. After they are in my planner (phone), I cross it off on paper. I keep doing this until everything is in my calendar/phone. Some things I may have to put in my “Someday” folder and review it periodically so I do not forget.
What I really like about this way of emptying my brain is that I have a visual of what is urgent and what is important. I may want to play Xbox, but that is not as important as preparing my lesson or serving my wife. Before I assign tasks, I can see what is more important and put the more important in Pocket Informant and mark it more important than others.
This is not the only way, but I have found it to be the most helpful. When my brain is empty, I do not have to worry about forgetting because it is on my calendar.
Again, I hope these posts have served you. As a youth pastor, this has helped me in my ministry. Despite being young, freeing my head is awesome!
If you have any questions or think I should have touched on a certain aspect of being productive, let me know.