When purchasing a brand new Chromebook, Google gives you 100GB of free storage. If you do not know what GB’s are, it just means you have a lot of memory to hold your pictures, videos, documents, etc. I have been using David Allen’s book called, Getting Things Done, as my main resource to be more productive.
As stated in a previous post, what I like about being more productive is that I have control over my time instead of my time controlling me.
So, where did we leave off?
There are many ways to organize your life, but I am going to try and explain how to be productive using Google Drive. Google Drive is where you will have 100GB of free storage to use. Google Drive can be set up similar to Windows.
|A picture of my Drive
As you can see in the picture, I have my “IN” file. I should be revisiting this file and emptying my brain as often as I feel the need. I have chosen to leave my budget file on the main page. Besides those, I simply have folders.
David Allen suggests dividing the files similar to how I have chosen to do it. I have A-G, H-O, and P-Z. This will help with being organized.
|P-Z File Opened
What is in the Folders
Let’s say I click on the P-Z file. We will use this file for the main example. As you can see in the picture, there are even more files. This may seem to be overkill, but once it is set up, it is very helpful. Some of these will be more geared towards me personally, so you will have to create your own to accommodate you.
For example, not everyone will have a Youth Ministry folder, but I do. Not everyone will need a Photoshop file, but I have chosen one. You must create folders that apply to you.
Here, I have opened up my “Quest Lessons” Folder under Youth Ministry, which then reveals my lessons that I have taught or am currently working on. Here, I am in the final folder where you will see the actual document file. This is the current series I am teaching through and this is where my lessons are being stored. So, when I need to work on one, I come to this exact location.
Why Use Folders
Using folders may seem monotonous, but it will pay off. It will take work at first. You may still have to set up separate files from time to time. I even set up a “Someday” folder which I need to review every week. I use Google Drive instead of having to use an actual file system.
If someone gives me a piece of paper that I need, I will scan it and then upload it to my Drive (My scanner requires a Mac or PC to do this though). Everything is all in one place and easily accessible. I also really like how Google automatically organizes files and folders alphabetically.
Wonder If I Forget
|You can easily search your Drive for any file(s)
If you forget where you placed a document, you are in luck. If you keep forgetting, you may want to think through your folders and eliminate or combine some to help, but that is besides the point.
If you need to, as the picture shows, you can easily search your whole Google Drive. I typed in “Human,” and everything with human attached to it appeared so I can easily open the file I need.
The point of this post is to show you primarily how to organize your Google Drive and therefore be more productive using a Google Service. I understand this may not work for everyone, but I think the principles do. As a Youth Pastor, using these principles will help me be more effective in ministry and I think they will help you as well.
- Is there anything that I need to clarify or explain further?
- Do you have any questions about being organized?
- What do you wish my follow up post will be on?